• Contracts & Procurement Administrator
Salary: Grade E - £30,024 to £31,022 per annum pro rata
Hours: flexible, will consider part-time applications
(from 25 hours/week up to full-time 37 hours/week)
12 Month Fixed Term Post
We are looking for a highly organised Contracts & Procurement Support Administrator to join our Contracts and Procurement team at Ubico.
In this role, you will support the Contracts Manager in delivering effective contract management across the organisation. Your work will help ensure our teams have the equipment, services and supplier support they need to deliver efficient services to our shareholders and communities.
You will play an important part in coordinating contract reviews, maintaining accurate contract records, liaising with suppliers, and supporting internal teams to ensure contracts are compliant, well-managed and delivering value. This is an excellent opportunity for someone with strong administrative skills, attention to detail and an interest in procurement and contract management.
Some of your responsibilities:
- Organise procurement and contract review meetings, including setting agendas and distributing meeting packs.
- Keep up-to-date contract records including reporting, invoicing, insurance and compliance documentation.
- Maintain supplier portals, ensuring correct pricing structures and user access are up to date.
- Manage the timely receipt, checking and distribution of contract management information.
- Ensure all contract and procurement documentation is centrally recorded to maintain a clear audit trail.
This role is contractually based at our Cheltenham Depot however, flexible / hybrid working arrangements are available. This can be discussed further at interview stage.
You will need…
- GCSEs (Grade 9–4 / A–C), including Maths and English and relevant administration qualification
- Full driving licence and access to a car insured for business use
- Experience in a similar administrative or procurement/contract support role
- Excellent organisational skills and attention to detail
If you would like further information about this role, please have a look at the attached job description and person specifications.
What we can do for you
- Learning & Progression - We support your growth, whether you're starting out or moving up.
- Flexible Working – Options include hybrid roles.
- Community Impact - Help make your neighbourhood cleaner and greener.
- Generous Leave – 26 days annual leave + bank holidays (rising to 30 days after 5 years).
- Holiday Flexibility – Buy or sell up to 1 week of leave.
- Pension Support – 5% employer contribution to your retirement.
- Exclusive Discounts – Save on shopping, dining, travel and more with Unity Rewards.
- 24/7 Support – Free, confidential helpline for you and your family.
- Health & Wellbeing – Free eye tests (role-dependent), flu jabs, and wellbeing resources.